Overcoming the Challenges of Securing a Wedding Venue

The major wedding preparations start once you have exchanged the rings. From deciding the wedding venue to wedding gown, there is a lot to be taken care of. Gone are the days when couples would settle with an ‘above average’ wedding venue in their own hometown. Indian weddings have become more extravagant than ever and couples now look forward to try out new options.

Destination wedding is on the top of priority list for most couples, so a lot of effort goes into planning your wedding since you have to plan everything in a different place. While the Internet has empowered us with a lot of information about wedding venues and destination weddings, there is still a lot to do.

Thus in order to make sure you hire the best wedding venue and get the best value for your money, here are some factors that you must consider:

Budgeting

Destination weddings are much different from planning weddings in your own hometown; so you must be a lot more careful when budgeting for your destination wedding. Understand the logistics well before you start planning your budget – how many guests are you expecting, transportation options, special accommodations to be made (if required), etc. Based on these factors, you need to determine per night spending capacity. Once you have the numbers, you can start searching for the venues.

Negotiate Rates

You don’t get, if you don’t ask. So get an idea about the tariffs by looking at the rates published on the websites, but don’t settle for them. Call the hotels and/ or venues you are considering and negotiate the rates. Also ask about the cancellation charges, just in case. A wedding planner can be of great help in this matter since they have a lot of experience about what would be the reasonable charge depending upon the facilities offered.

A quick tip: Ask the hotel or wedding venue manager to quote the rates first and then cut them down as much as possible.

Compare Services and Rates

Once you have the list of four to five most desirable wedding venues, compare the services, facilities and rates offered by the venues. This might sound easy, but it can be the most daunting task. To make things easier, here are some factors that you should consider:

  • Value for money (best services at reasonable prices)
  • Whether meals are included
  • Airport transports available
  • Booking and cancellation terms
  • Upgrades available or not
  • Special offers and/ or discounts (if any)

Make sure you compare hotels and/ or venues of the same class for the best results.

Once you have made the choice, make sure you get a formal agreement from the hotel or wedding venue with the wedding date and agreed upon services mentioned on it. Make sure all the terms and conditions included on the agreement are as per your prior discussions.

It is advised not to make the full payment at once. Pay a part of the total amount and the rest once the wedding is over. This will ensure you get the best services and have options to change your mind, in case things don’t work out.

So get started and book the best wedding venue at your desired destination!

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